| ATTENDEES: | Jimmy Ogunshakin (JO), Andy Torbet (AT), Marilyn Dean (MD), Scott Bryden (SB), and Trevor Dennis (TD)(in part). |
| IN ATTENDENCE: | Helen Torbet (HT) (secretary) |
The meeting began at 7.15pm and opened with a prayer.
| Topic | Action | |
| 1. | JO confirmed that the Trust document was now ready for signature. However, since TD had not yet arrived it was decided to postpone the signing until later in the evening. | |
2 |
MD asked if she could be appraised of outstanding issues that had been raised in the former Shepherds Group. HT suggested that MD browse the website initially, as all Minutes had been posted to this by AT. It was agreed that a list of outstanding issues would be compiled for the Trustees to work through. HT to do this. | HT |
| 3 | It was agreed that terms of reference should be drawn up to outline the roles of Shepherds and Trustees. JO would ask Jon Yorke to assist with this. | JO |
| (TD arrived at 7.35pm) | ||
| 4 | It was noted that there was general murmuring within the congregation for a singular leader. It was agreed that pending the financial ability and a suitable candidate being found for this role, the Trustees would have no objections. Suggestions were also made regarding part-time assistants to serve the needs of the congregation in a multitude of different ways. However, this discussion should be left until the above criteria could be met and more pressing issues put in place first. | Table of Issues |
| 5 | HT agreed to put together a ‘table of issues’ for discussion at future meetings. This table would form the basis of future agendas according to urgency. Amongst others issues, the following should be added to the list for discussion: indemnity insurance, child protection, asset register, etc. TD agreed to liaise with Kingdom Kids leaders with regard to establishing what child protection procedures were currently in place. HT agreed to research what information she could from the CCPAS website. | HT, TD |
| 6 | It was suggested that a joint meeting should be convened for the Trustees and Shepherds. It was suggested that a quarterly joint meeting would be good. An ideal topic to discuss together would be the roles of each party – their terms of reference. | Table of Issues |
| 7 | The setting up of financial controls will be discussed at the next meeting. AT would make comments on the Charity Commission’s requirements and table them for discussion. Ade Desalu (treasurer) should be invited to the next meeting. | AT |
| 8 | With regard to the venue for Sunday services, it was suggested that venues should be sourced and contacted. HT to liaise with Liz Palmer to see how far the Shepherds had got with this. SB agreed to produce a list of schools for this purpose. | HT |
| 9 | It was noted that the form to amend the signatories on the bank account had now been given in to the bank. The signatories are now Scott Bryden, Carol Edmondson, Andy Torbet and Sati Odusanya (all signatories to be reminded that at least one trustee should sign each cheque). | |
| 10 | Declarations by the Trustees and the Trust document were signed and duly witnessed. HT agreed to make copies and bind the document ready for JO to register the document with the Charities Commission. | HT |
The meeting ended at 9.15pm with a prayer.
The date of the next meeting was agreed for Thursday 22nd July 2004 at 7.30pm at Copthorne Hotel, Birmingham.
Helen Torbet
Church Secretary