The meeting began at 7pm and opened with a prayer.
| |
Topic |
Action |
| 1. |
Chairperson for this meeting |
|
| |
It had been previously agreed that Scott Bryden should chair this meeting. |
|
| 2. |
Minutes from previous meeting |
|
| |
The Minutes from the previous meeting held on 22nd July 2004, were agreed as a true and accurate record and duly signed by Andy Torbet who acted as chair of that particular meeting. |
|
| 3. |
Matters Arising |
|
| |
- Update on venue search - HT reported that she had not made any progress.
|
HT |
| |
- Update on APP1 document - JO reported that he had not made any progress.
|
JO |
| |
- Tolley's Charity Administration Book - HT apologised as she had not yet purchased these.
|
HT |
| |
- CCPAS - information pack had not yet been compiled. The Shepherds would be asked to consider who could take on the role of coordinator.
|
AT/HT |
| |
- Update on financial paperwork - SB handed around two draft forms - 'Contribution Record Sheet for the Midlands Churches of Christ' and ' Contribution Record Sheet for HOPE and Relief for the poor' (both attached). Some minor amendments would be made to the poor collection sheet.
|
SB |
| |
- Nightsafe - SB reported that he had made several enquiries to no avail as yet. He was awaiting some feedback from the bank.
|
SB |
| 4. |
Topics for Discussion and Action |
|
| |
- JO explained the position with regard to TD and TD's position as a trustee. It was agreed that we would not make a definitive decision until the next meeting, thus allowing TD time for contemplation.
|
|
| |
- 'Shake a Can' for HOPEWorldwide - AT reported that £599.47 had been raised.
|
|
| |
- Asset Register - HT reported that she had discovered a list of items that had apparently been inherited from the ICOC. AD reported that Lesrine Edwards had safe keeping of these items. It was agreed that we make a list of our current assets, irrespective of value, together with their current location/holder.
|
All |
| 5. |
AOB |
|
| |
- JO suggested that a presentation be made to the church as to the present position and progress made. It was agreed to put this to the Shepherds.
|
|
| |
- AT suggested putting an update statement/progress report on the website.
|
|
| |
- MD asked if a reimbursement claim form could be designed. SB would do this.
|
SB |
| |
- JO suggested that due to depleted numbers in the Shepherds Group that the Trustees and Shepherds join their meetings. AT opposed this because it would be a step backwards. The original idea of splitting the groups was to focus on different issues and shorten the meeting length. AT suggested, however, that a Trustee on a rotation basis attend the Shepherds meeting to give additional support. It was agreed that the Trustees and Shepherds meetings should continue has they were. A representative from the Trustees would join the Shepherds at their separate meeting as suggested by AT.
|
All |
| |
- There being no other business the meeting ended at 8.05pm with a prayer.
|
|
| 6. |
Date of Next Meeting |
|
| |
The next meeting will be on Thursday 23rd September 2004 at Coventry Hilton Hotel. |
|