| ATTENDEES: | Scott Bryden, Marilyn Dean (chair), Jimmy Ogunshakin and Andrew Torbet |
| IN ATTENDENCE: | Helen Torbet (secretary) |
| APOLOGIES: | none |
The meeting began at 3.55pm and opened with a prayer.
| Topic | Action | |
| 1. | Approval of Previous Minutes | |
| The Minutes from the previous meeting held on 2nd December 2004 were agreed and duly signed by Marilyn Dean who acted as chair for that meeting. | ||
| 2. | Matters Arising | |
| Venues still to visit, still seeking | HT,SB | |
Books distributed to all. These were:
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| CCPAS - ongoing, policy being typed, once policy in place, it was proposed to call meeting for Trustees & KK Teachers & others to meet to discuss matters going forward. | AT | |
| First Aiders - SB had made enquiries with St Johns Ambulance for a first aid course. He was able to get a discounted rate for charity status (as we are in the process of applying for charity status). Five people came forward following an announcement made at church. | SB | |
| Nightsafe - HT had now purchased a small safe for office. | ||
| 3. | Trust Documentation | |
| All documents are now completed, save for production of financial accounts and completion of application forms to the Charities Commission (CC). Once these items are gathered/completed, they can be submitted to CC. | JO | |
| 4. | Shepherds Items | |
| Coaches are provisionally booked for trip to Leicester on 20th March. Need numbers to confirm booking. | Shepherds | |
| Minutes were taken at the Joint meeting on 4th December 2004. The next meeting is a special meeting and is to take place on 29th January 2005. | ||
| Lesrine Edwards had come forward to volunteer to be a shepherd. The Trustees were very happy to welcome Lesrine to the role. It was the general concensus that more shepherds were needed, especially brothers, to take the pressure off Warner and Derek. | ||
| It was also noted that Anthony & Yvonne Gayle were now leading Kingdom Kids. Again, the Trustees were delighted to see the Gayle's volunteer for this role. | ||
| 5. | Finances | |
| MD produced a spreadsheet showing past 15 months income and expenditure. MD went through and explained it. MD also produced a forecast expenditure sheet. This was discussed and debated. A meeting would be initiated with the social committee to discuss their budget for the forthcoming year. MD would make amendments as discussed, distribute to Trustees first, then to budget holders and then it would be presented to the church on 10th April. | MD | |
| Deposit accounts - this item would be added to the agenda for the next meeting | MD | |
| Independent Accountants - we will in due course require external auditors to audit our accounts. One company was put forward, but two others would be required to compare. | Trustees | |
| 6. | AOB | |
| SB raised the issue of the children being in the service for 1 hr 10 mins before they go to their classes. The children were very restless during the period. SB to raise this with the Shepherds | SB | |
| Storage Cupboard at Ladywood Arts & Leisure Centre (LALC) - AT suggested approaching LALC about tidying up this cupboard, perhaps installing shelving and painting it. AT would also ask Martin Hanley if he would be interested in helping install some shelving if appropriate. | AT | |
| AT had now purchased a domain name for the church www.mcoc.org.uk - this made it easier for people to remember. | ||
| The subject of official stationery was raised - this would need to be looked into. | ?? | |
| The issue of employing someone would be added to the agenda for the next meeting in relation to budgeting. | MD |
Helen Torbet
Church Secretary