| ATTENDEES: | Scott Bryden, Marilyn Dean (chair) and Andrew Torbet |
| IN ATTENDENCE: | Helen Torbet (secretary) |
| APOLOGIES: | Jimmy Ogunshakin |
The meeting began at 7.30pm and opened with a prayer.
| Topic | Action | |
| 1. | Approval of Previous Minutes | |
| The Minutes from the previous meeting held on 21st April 2005, were agreed and duly signed by the chair for that meeting. | ||
| 2. | Matters Arising | |
| Venue Search - Scott had produced a briefing note, which once slightly amended, would be distributed to the congregation. They would be asked to use these details when considering any possible venue. | ||
| Stationery - this was an ongoing matter. | AT | |
| 3. | Shepherds Items | |
| The Minutes from the Joint Meeting held on 5th March 2005 had now been circulated. The Minutes from the Joint Meeting held on 4th June were awaited. | HT | |
| John Oakes Visit - this has now been brought forward to Tues 21st June 2005. | ||
| Benevolence Item - AT still to prepare a report on this matter. | AT | |
| 4. | Finances | |
| MD tabled an updated monthly spreadsheet. It was noted that there was a special gift which had been received. | ||
| Deposit Account - £20,000 had been deposited with Stewardship and a receipt had been received. | ||
| The question of financial routines came up in regard to receiving donations of cash. Scott will design a donation envelope for the more efficient collection of contribution. | SB | |
| Cheque signatories - In Leicester Marilyn should sign all cheques, except if the cheque is made payable to Marilyn, then she should request her reimbursement from the Birmingham cheque book. | ||
| 5. | Legal Matters | |
| A letter had been received from the Charity Commission with a few further points of consideration, together with some suggested amendments. These amendments were considered and on the whole accepted. The Trust document would be amended to reflect these few changes, and a draft sent to the Charity Commission for approval before being signed. | JO/HT | |
| CCPAS - AT gave an update as to how this was progressing. He went through the draft Child Protection Policy that he has been putting together. There are several documents which make up a Child Protection Policy, which include the policy itself, a statement, the guidance document from CCPAS & our own church guidance notes. The next stage would be to resolve a few questions with CCPAS and consult those mentioned as contacts and officers in the policy. There are also training courses provided by CCPAS which would be useful to send people on. | AT | |
| 6. | Any Other Business | |
| Doug Jacoby - it was decided not to invite him to Birmingham, due to cost and also the full programme of scheduled events made it unrealistic. | ||
| Baker Family - a party was scheduled for Sunday 3rd July. | ||
| HopeWorldwide - there was a meeting in London on 25th June. AT & HT planned to attend. |
Helen Torbet
Church Secretary