| ATTENDEES: | Scott Bryden, Marilyn Dean (chair), Jimmy Ogunshakin |
| IN ATTENDENCE: | Helen Torbet (secretary) |
| APOLOGIES: | Andrew Torbet |
The meeting began at 7.10pm and opened with a prayer.
| Topic | Action | |
| 1. | Approval of Previous Minutes | |
| The Minutes from the previous meeting held on 9th June 2005, were agreed and duly signed by the chair for that meeting. | ||
| 2. | Matters Arising | |
| Venue Search - Nothing to report | ||
| Stationery - a preliminary design had been given to AT, but he was not at the meeting. The design would be looked at the next meeting. | AT | |
| 3. | Shepherds Items | |
| The Minutes from the Joint Meeting held on 4th June2005 had now been approved and would be circulated. | HT | |
| JO attended a recent Shepherd's meeting. He reported that there is a need to strengthen the group with some additional members. | ||
| Benevolence Item (Birmingham) - AT had now prepared the outstanding report from the last meeting. This will now be filed. | ||
| Benevolence Item (Leicester 1) - MD raised an issue that had arisen in Leicester. It was discussed in detail and determined not to be requiring benevolence. | ||
| It was acknowledged that a Benevolence Policy would need to be developed and would incorporate many of the principles, circumstances and experiences that had arisen recently. JO would take responsibility for drafting such a policy. | JO | |
| The Trustees would like to make it clear that guidance should be sought from the Trustees and/or Shepherds in regard to any benevolence issue. A Trustee or Shepherd would then be assigned to oversee each case as they arise. | ||
| Benevolence Item (Leicester 2) - MD raised a second item from Leicester. She presented a report which was approved as slightly amended. | ||
| 4. | Finances | |
| MD tabled an updated monthly spreadsheet. It was noted that this month's spreadsheet was the half year stage. | ||
| Of note: Overspend under the Travel & Subsistence budgets for both Birmingham and Leicester. It was acknowledged that these perhaps were under-budgeted due to unforeseen activities and were increased to £2,600 and £1,500 respectively. This was agreed. | MD | |
| It was also noted that should a mid-week meeting be reintroduced in the autumn that Birmingham's Room Hire budget would need to be approximately increased by a further £1,250, making a total of £10,250 in the budget. | MD | |
| There was also the possibility of Leicester needing a larger room to hire due to a predicted increase in numbers. This would mean a possible increase in their room hire costs to £3,400. | MD | |
| Design of donation envelopes. Having agreed a design, SB would organise printing once our charity number was known. This would be especially relevant under the GAD scheme. | SB | |
| A contribution box would also be purchased as an 'aide-memoire' to the congregation to give. HT would purchase a suitable box. | HT | |
| 5. | Legal Matters | |
| Having sent the signed Trust documents to the Charity Commission, we were simply waiting a response. JO would follow this up. | JO | |
| CCPAS - AT was not available to give an update. | AT | |
| 6. | Any Other Business | |
| The reintroduction of a mid week meetings had been suggested. This would aid in teaching and Bible study classes, which is a much neglected area. This would be discussed at the Joint Planning Meeting due to take place on 3rd September. | Agenda for meeting on 3/9/05 | |
| A presentation was suggested, to update the congregation, and would take place on the 25th September. | JO/AT | |
| HopeWorldwide Reps Meeting - AT & HT attended this meeting. HT reported that there was much to be inspired by. The meeting was encouraging. |
Helen Torbet
Church Secretary