| ATTENDEES: | Scott Bryden, Marilyn Dean (chair), Jimmy Ogunshakin and Andrew Torbet |
| IN ATTENDENCE: | Helen Torbet (secretary) |
| APOLOGIES: | none |
The meeting began at 7.05pm and opened with a prayer.
| Topic | Action | |
| 1. | Approval of Previous Minutes | |
| The Minutes from the previous meeting held on 3rd September 2005 were agreed and duly signed by the chair for that meeting. | ||
| 2. | Matters Arising | |
| Stationery - no further action had been taken since last meeting. | AT | |
| The presentation to the congregation on Sunday 25th September went well. Feedback from the congregation was generally positive. | ||
| 3. | Shepherds Items | |
| JO reported that the Shepherds meetings were going well and that the Shepherds were working on various issues. | ||
| Benevolence Policy - JO has looked over the benevolence policy used by the former ICOC, which is basically sound but needs some slight amendment. | JO | |
| Membership debate - the Joint meeting on 29th October went well. Minutes from this meeting will be available shortly. Minutes from the Joint meeting on 3rd September were approved and signed. | ||
| HOPE Worldwide - John Partington has asked to meet the leadership group in order to discuss how HOPE can help the church help HOPE. A date of Monday 21st November was suggested as best for most. | AT | |
| JO will provide summary information on Data Protection (and other such subjects) for discussion at future meeting. | JO | |
| A discussion took place regarding special collections on Sunday. These collections need to be fully documented - JO will ensure last Sunday's collection follows this. It was noted that the current benevolence budget can also accommodate local needs. | JO | |
| 4. | Finances | |
| Design of donation envelopes. SB investigated the price of having envelopes specially printed. It was felt that the high volume of printing could not be justified at present. Labels will be printed and stuck on blank envelopes instead for the moment. | SB | |
| Procedures for reclaiming tax need to be developed. It was noted that Stewardship Services offer a service to assist in the administration of GAD and may be able to help. | MD | |
| MD tabled an updated monthly spreadsheet. As we are now approaching the year end for the accounts, it was suggested to ask the Treasurer (Ade) when he would expect to be able to produce the final accounts. | MD | |
| It was noted that a policy needed to be drawn up with regard to how we pay or honour visiting speakers. | Future Agenda | |
| Benevolence - report regarding a benevolence issue in Leicester in July was signed retrospectively. This would now be filed. | ||
| 5. | Legal Matters | |
| With regard to sourcing legal advisors, JO suggested that we continue with the relationship already established with Anthony Collins Solicitors. JO had attended a charity update at ACS in October. With regard to sourcing external auditors, JO would continue to look around and report his finds to the next meeting. | JO | |
| It was also noted that all Trustees should be expected to attend at least one training course each year. Courses would be brought to the Trustees attention as and when they arise. | ||
| CCPAS - AT had nothing further to report, only that a meeting to discuss Child Protection Policy with Kids Kingdom teachers is planned for 12th November. | AT | |
| 6. | Any Other Business | |
| JO reported that the Shepherds have requested a retreat with the Trustees for fellowship and bonding in early 2006. A date of 20th - 21st January was suggested. This would be a Friday night and Saturday daytime and would include a Trustees meeting on Friday night to discuss a draft budget for 2006. The various committees would be invited to submit a budget for their area of interest in time for this meeting. HT would organise. | HT |
Helen Torbet
Church Secretary