| ATTENDEES: | Scott Bryden, Marilyn Dean (chair), Jimmy Ogunshakin (in part) and Andrew Torbet |
| IN ATTENDENCE: | Helen Torbet (secretary) |
| APOLOGIES: | none |
The meeting began at 7.05pm and opened with a prayer.
| Topic | Action | |
| 1. | Approval of Previous Minutes | |
| Minutes from the meeting held on 18th May was approved and duly signed by the Chair. | ||
| 2. | Matters Arising | |
| Report of HOPE street collection: It was reported that the amount raised was £1080. | ||
| Ben Brady has been invited to preach on the 3rd Sept (may change to 10th Sept, due to a wedding the day before in the church). | ||
| 3. | Shepherds Items | |
| Membership Covenant - Progress report - it was felt that this had been generally well received in Birmingham. The Leicester congregation have not yet discussed this in any depth. Andy T to speak to Duncan, on how best to present the idea behind it to the Leicester congregation. | ||
| Other Shepherds items - it was later reported in the meeting that the members of the shepherds group are discipling one another. | ||
| 4. | Finances | |
| Monthly spreadsheet - MD tabled the monthly spreadsheet and explained the various regular items. | ||
| GAD claim: It was reported that the claim for £5352.10 has been completed for July - Dec 2005. A cheque had also been received for this amount from HMRC and was passed to the secretary for banking. | ||
| Final accounts for 2005 - Andy T had met with Ade Desalu (Treasurer) to obtain further explanation for various matters that had arisen at a previous meeting regarding final accounts. Andy T gave a summary of the outstanding matters, and was able to prove that the final accounts now balanced and were now ready for presentation. | ||
| Appointment of external examiners - Nevil Lee (Financial Know How) would be approached to externally examine our accounts. HT has sent off questionnaire to Stewardship, but was yet to receive an answer. | HT | |
| Change of Treasurer - Ade Desalu has given notice to step down as Treasurer. It was suggested that Lesrine Edwards, sub-treasurer, would be approached to step up to replace Ade. | JO | |
| 5. | Legal Matters | |
| Progress with MCoC invitation cards: Brief report - samples provided and discussed. SB to obtain quotes to present at next meeting. | SB | |
| Insurance - ongoing. Helen T to email details for discussion at future meeting. | Future agenda/HT | |
| Data Protection: Brief report - The application has now been posted. | ||
| 6. | Employment of Minister | |
| Visit of Andy Fleming - It was suggested that a meeting be arranged with the Shepherds to discuss our presentation to the Flemings. Jimmy O to liaise with Shepherds group. It was agreed that the Trustees join the Shepherds at their meeting of Monday 17th July. | JO | |
| 7. | Purchase of Premises or storage | |
| Progress with office storage or relocation - Helen T had emailed some ideas for storage prior to meeting. SB had also given an agent a specification for our office requirements. Visits will be arranged for potentially suitable office space. SB also gave agent a brief on worship venue requirements and they would report back the potentials. | ||
| 8. | Report of the Year | |
| Topics to cover should include finance, Trustees, Shepherds, Hope, forthcoming projects, charity commission, vision for year ahead, other statutory items, voting in new trustees, etc. Notification of the AGM and proposals must be done a month in advance. This information would also be used for the report to the Charity Commission which has specific requirements which Andy T discussed. | Trustees | |
| Andy T explained what he has prepared so far. Andy to email rough draft contents page, for feedback from other Trustees. | ||
| JO & MD to announce the forthcoming special service and AGM in each congregation this Sunday. Two trustees will put their names forward to retire, a week in advance of the AGM. Anyone interested in becoming a trustee would be asked to come forward. | JO | |
| Focus of the service will be on what God has done in our fellowship. | ||
| 9. | Any Other Business | |
| Unity Proposal | Future agenda |
Helen Torbet
Church Secretary