| ATTENDEES: | Scott Bryden, Marilyn Dean (chair), Jimmy Ogunshakin and Andrew Torbet |
| IN ATTENDANCE: | Andy Fleming from 7.30pm |
| APOLOGIES: | none |
The meeting began at 6.40pm and opened with a prayer.
| Topic | Action | |
| 1. | Approval of Previous Minutes | |
| The Minutes from the meetings held on 24th July and 21st August were agreed and duly signed by Marilyn Dean who acted as chair for that particular meeting. | ||
| 2. | Matters Arising | |
| All matters covered elsewhere on the agenda | ||
| 3. | Shepherds Items | |
| Following the meeting on the 3rd September, the Shepherds report that Lesrine Edwards will continue in her role as a Shepherd. However, she would like to relinquish her financial duties with immediate effect. The Trustees will approach Chris & Judie Vasey and Georgia Belfont to take over Lesrine’s financial duties in Birmingham. | AT | |
| 4. | Finances | |
| AT reported that the HOPEWorldwide Shake a can event raised £1803.25 | ||
| AT reported that despite some frustrations in his dealings with Stewardship, the Annual Accounts for 2006 are progressing well and are likely o be ready for the 31st October deadline. | ||
| SB reported that the Minibus insurance etc. has all been completed. Some sort of guidance notes for drivers should they find themselves in difficulties are to be left in the vehicle. | ||
| MD made an apology for a mistake made in the GAD claim for 2006. She is to proceed as directed. | ||
| Monthly spreadsheet was presented. There appears to be a shortfall of £526.00 in the money collected for the Ambleside Holiday. MD to try and account for this with reference to the Shepherds who took responsibility for collecting the cash in Birmingham. | MD | |
| MD/AT hope to have a Budget for 2008 by the forthcoming Joint meeting or the next Trustees meeting. | MD/AT | |
| 5. | Employment of Minister | |
| SB to email the Expenses sheets for car expenses etc. to AF. | ||
| AF reported no problems with the payroll service. | ||
| 6. | AGM | |
| The arrangements of the service and content and style of the presentation were well received and an improvement on the previous year. | ||
| 7. | Legal Matters | |
| Compliance sheet by the September meeting- deferred | JO | |
| SB reported that the Fire risk assessment report at the Office should be completed this Saturday. | SB | |
| SB has reviewed the CCPAS documents and DVD and will be setting up a time to share them with the KK staff. The supervision of KK has now passed to Geraldine Malcolm and the Trustees are very encouraged that she has volunteered for this important work. | ||
| Part time nature of Flemings’ appointment. AF reported that from the beginning of January his time commitment and salary from MEWS would decrease slightly. The Trustees are considering making up the shortfall. | Trustees | |
| Future implications of GAD: the lower amount, proving our worth to the community – Item for the next Joint Meeting on the 1st December. | Agenda | |
| 8. | Any Other Business | |
| Benevolence item(s) to follow | AT | |
| 8. | Date of Next Meeting | |
| The date for the next meeting was set for Tuesday 11th December 2007. Subsequently rearranged to 10 December 2007. |
Marilyn Dean
For Church Secretary