| ATTENDEES: | Scott Bryden, Marilyn Dean (chair), Jimmy Ogunshakin and Andrew Torbet |
| IN ATTENDANCE: | Andy & Tammy Fleming |
| APOLOGIES: | none |
The meeting began at 6.40pm and opened with a prayer.
| Topic | Action | |
| 1. | Approval of Previous Minutes | |
| The Minutes from the meeting held on 10th December 2007 were agreed and duly signed by Marilyn Dean who acted as chair for that particular meeting. | ||
| 2. | Matters Arising | |
| TF and MD met with the past financial assistant and asked if there were any funds missing from the church collections, whether money was ever "borrowed" from these and were assured that we are totally clear in this regard. The liability of the Trustees arising from the work was explained, which the assistant said was not previously understood. Substitute paperwork for the missing files based on the evidence of the paying in book was requested again. TF to follow this up and to request that it be completed by the end of January. The assistant no longer works with any of the financial matters of the MCoC.{wording changed on web version to protect confidentiality of person involved} | TF | |
| 3. | Shepherds Items | |
| It is resolved to include a slot for business issues in the programme of the Shepherds and Trustees Joint Retreat to help facilitate the communication between the two groups. The date for the next Retreat is 7th/8th November. SB to arrange the venue. | SB | |
| A Pre-teen ministry is now being developed and a budget for this of £900.00 for 2008 is approved. Budget headings will thus be re-organised. | AT | |
| 4. | Finances | |
| Monthly spreadsheet 2007 - deferred awaiting Bank statement. | MD | |
| Subcommittee Accounts Procedure: AT requested email feedback on the tabled document. Pro-formas to follow. | AT | |
| Consider Budget items for 2008: | ||
| 1. Congregational Subscription to Disciples Today - deferred | AF | |
| 2. MCoC Congregational Retreat: This to be the subject of a congregational poll on 20th January. | AF | |
| 3. Teaching on personal financial management is to be given on Friday evening 2nd May | AT/AF/SB/JO | |
| 4. Trustees Insurance - professional indemnity - deferred | JO | |
| 5. It is agreed to set aside a Restricted Fund for a Special collection for missions to help the small churches in the UK and overseas. A goal of £10,000 is proposed for the Midlands church. Further discussion of this project to take place at the January UK Leadership Retreat. | AF | |
| 5. | Employment of Minister | |
| Salary change - notification letters have been delayed due to technical problems but are now to be produced immediately. | JO | |
| Staff Handbook - deferred | JO | |
| 6. | Benevolence | |
| Donna's friend - report deferred | TF | |
| MD consulted HOPEWorldwide's London office re the Kenyan school project proposal from Leicester. It appears that the Board will need to take responsibility for this. Further advice is to be sought from Stewardship. | MD | |
| 7. | Legal Matters | |
| 1. Data Protection Act and church lists - JO has briefed TF | ||
| 2. The first of two Trustee Training and Discussion Days focusing on the material received from Stewardship will take place one weekday in April. Date to be confirmed. | JO | |
| 3. Compliance sheet by the May meeting | JO | |
| 4. Future implications of GAD: the lower amount, proving our worth to the community - item to be included in Trustees Training Day. | ||
| 5. Prospect of converting (MCoC) to a Company Limited by Guarantee was outlined briefly and the possible impact on reducing personal liability. Further discussion will be required when more information is available. | JO | |
| 8. | Any Other Business | |
| It is reported that Sybil Spence will be booking the Ladywood Centre for all the meetings to take place in the first half of 2008. The Board is grateful to her for taking on this task. | ||
| A request has been received from Leicester for a congregational subsidy for the Father and Son Retreats planned for March and May. To attend both will cost £400 per family. Due to budgetary over commitment no extra money can be made available. It was resolved that up to 25% of the cost may be met from other funds assigned to the Leicester congregation for this year only. This decision to be reported in the Leicester Bulletin. | ||
| 9. | Date of Next Meeting | |
| The next Trustees Meeting will be held on 3rd March |
Marilyn Dean
For Church Secretary