| ATTENDEES: | Scott Bryden, Marilyn Dean (chair), Jimmy Ogunshakin and Andrew Torbet |
| IN ATTENDANCE: | Andy & Tammy Fleming |
| APOLOGIES: | none |
The meeting began at 7pm and opened with a prayer.
| Topic | Action | |
| 1. | Approval of Previous Minutes | |
| The Minutes from the meeting held on 6th January 2008 were agreed and duly signed by Marilyn Dean who acted as chair for that particular meeting. | ||
| 2. | Matters Arising | |
| The missing accounts paperwork from 2006/7 has not been presented by LE. MD has put photocopies of the sheets from the paying in book in the relevant wallets. The GAD claim for the period has been processed from the Bank Statement and from the Paying In Book where cheque givers are named. No cash givers will be included as we have insufficient evidence. | ||
| 3. | Shepherds Items | |
| A budget sheet was presented by SB for the 20th Anniversary Service to be held the weekend of the 26/27 April. | ||
| 4. | Finances | |
| Monthly spreadsheet for January was presented. It was noted that a GAD payment of £2595.90 has been received for the first quarter of 2007. | ||
| The Committee Accounts Procedure information and the Feedback Sheet examples were approved for passing to those managing the funds for the Committees. | ||
| It was noted that it is planned for the Disciples Today website to be self-funding in due course. No budget for this purpose was included in the Budget meeting in December. | ||
| MCoC Congregational Retreat: Feedback from poll has already been published in the Bulletin. The Shepherds to organise the event and feedback to the Trustees in due course. | ||
| It was resolved that claims for mileage expenses will be considered by the Trustees for an individual round trip of over 60 miles at the rate of 40p per mile. | ||
| 5. | Employment of Minister | |
| Employment of Minister(s) The trustees are very pleased to be able to offer a temporary contract to David Sandstrom to work with the Birmingham congregation as a Ministry Intern from 1st February 2008. The documentation was discussed and approved. The chairman of the Helsinki Church, Tomi Verkkomaki assures the Board that the funds will be made available by his congregation to pay David while he is in training. It was decided to request that payment be paid in to the Birmingham account in Sterling on the 20th day of each month. David Sandstrom will be added to the payroll. | MD | |
| Salary change - notification letters have been sent and the Payroll provider has actioned our decision from January 2008. | ||
| 6. | Benevolence | |
| The situation of Donna's friend has been resolved without further action from the Board. | ||
| The Leicester church has been debating the best way to help a small nursery school in Kenyan for some time. It has been decided to use the East African Publishing House Catalogue to order items to be delivered to the school and then send the invoice to the church. This avoids sending cash to the school or any persons associated with it as there is no-one locally from either HOPEworldwide or our fellowship of churches to take responsibility on our behalf for the correct handling of such funds. Fundraising for this project will take place largely outside the congregation but any shortfall will be covered by the Leicester benevolent funds. | ||
| Statements regarding the monies paid to two recipients are being prepared. A further situation was resolved another way. | AT | |
| A new Benevolence Committee is being formed to deal with the specific cases in future in accordance with the Policy Document available on our website. A Trustee will always see the request and sign any cheques agreed by this Committee and it will report to the Board from time to time. | ||
| 7. | Legal Matters | |
| It is noted that a directory list already exists in Leicester and the form used to generate it was approved some time ago. A similar procedure for Birmingham was approved. A sheet has been prepared for individuals to give their consent to as much or as little information as they wish to be included in the published directory. The resulting list will only go to those whose information is included on it and should not be more widely circulated. The data should be recorded and the sheets kept securely and in compliance with the Data Protection Act. | ||
| 8. | Any Other Business | |
| A draft letter to all the UK family of churches proposing a Special Collection for Missions was presented. It is to be made available for discussion amongst the MCoC members. How the funds are to be managed is the subject of continuing discussion within the ICCM churches in order to be resolved by the time the collection is taken up in September. | AF | |
| 9. | Date of Next Meeting | |
| The next Trustees meeting will be held on the 12th May 2008. |
Marilyn Dean
For Church Secretary