| ATTENDEES: | Scott Bryden, Marilyn Dean (chair), Jimmy Ogunshakin and Andrew Torbet |
| IN ATTENDANCE: | Tammy Fleming |
| APOLOGIES: | none |
The meeting began at 7pm and opened with a prayer.
| Topic | Action | |
| 1. | Approval of Previous Minutes | |
| The Minutes from the meeting held on 3rd March 2008 were agreed and duly signed by Marilyn Dean who acted as chair for that particular meeting. | ||
| 2. | Matters Arising | |
| AF to be asked to report on the present situation of the U.K. "Special contribution" | AF | |
| 3. | Shepherds Items | |
| 3.1 | The next Joint Shepherds and Trustees Meeting to be at 6.00 pm. on 30th June 2008 at the Flemings home. | |
| 3.2 | There is a need for a Calendar meeting and it is proposed that this be included in the Joint Trustee/Shepherd Retreat in November. Suggestions to be asked for before then so that a calendar of proposals for 2009 can be started. | |
| 3.3 | AF requested by email that the church should pay for David Sandström to go to the International Campus Ministry Conference as part of his training as an intern - this was agreed. The Board needs to be notified of the required budget for this. | AF |
| 3.4 | TF reported that so far 24 couples have reserved places on the Dynamic Marriage Training Course. The church is sponsoring the present Shepherding couples and one couple from Leicester - still to be decided from within the Leicester congregation. | |
| 4. | Finances | |
| 4.1 | Monthly spreadsheet for April was tabled. AF (in an email) drew our attention to the improvements in the finances compared to the first quarter of last year and it was decided to draw this to the attention of the congregations via the Bulletins. | MD, SB |
| 4.2 | This is our first fiscal year end with employees and we need some advice on P11D issues. MD read the letter to HMRC to the meeting and will now follow that up by telephone since there has not been a reply. | MD |
| 4.3 | AT is progressing satisfactorily with the year-end accounts for AGM, which will be on Friday 1st August and a date to be announced in Leicester. He reported that all the relevant financial paperwork had now been found. | AT |
| 4.4 | SB gave a brief verbal financial report for the 20th Anniversary Service. There will be a full written report once all the payments associated with the weekend have been made. The Board expressed its warmest thanks for his hard work in making that event such a success. | SB |
| 5. | Employment of Minister | |
| 5.1 | The forthcoming Staff Appraisal procedures were reviewed. One Trustee, one Shepherd and one member of the congregation will conduct the Appraisal in each case. AT will lead the appraisal group for AF and MD will lead the appraisal group for TF. The documents from LA will form a basis of this process but should be revised by SB and then circulated within the next two weeks. At which point AT & MD in consultation with the Shepherds will choose the other members of the appraisal groups. | AT/MD/SB |
| 5.2 | MD reported that David Sandström is on the payroll following the last meeting and that the funds have begun to arrive from the Helsinki church. | |
| 5.3 | Following our review of the finances it would seem that the goal of employing a part-time admin assistant within the current fiscal year might be realised. Accordingly JO to liase with TF and AT to begin to formulate a job specification. It is strongly recommended that the applicants be very IT competent. | JO/TF/AT |
| 6. | Legal Matters | |
| JO requested that we set aside a budget for legal fees in the Charity's next financial year. Suggested we may use a charitable company rather than firm of solicitors. | MD to note | |
| 7. | Any Other Business | |
| 7.1 | One item of benevolence had been provided recently. AT briefed the Board. | |
| 7.2 | There have been a couple of people who are not members of the congregations who want to make standing order donations to the church. It is recognised that though any person may donate to this registered charity, this act alone does not make them a member of the congregations. | |
| 7.3 | It was agreed that coach transport for the Small Churches Retreat will be provided in Leicester if required. Should no one require this transport help, the coach may be used for the SEW in London. | |
| 7.4 | The Reading Day for Trustees' Continuous Development Training ('CPD') is to take place on 26th June at the home of MD. | |
| 8. | Date of Next Meeting | |
| The next Trustees meeting will be held on the 18th August 2008. |
Marilyn Dean
For Church Secretary