| ATTENDEES: | Scott Bryden, Marilyn Dean (chair), Jimmy Ogunshakin and Andrew Torbet |
| IN ATTENDANCE: | Andy Chapman |
| APOLOGIES: | none |
The meeting began at 6.30 and opened with a prayer.
| Topic | Action | |
| 1. | Approval of Previous Minutes | |
| The Minutes from the meeting held on 12th May 2008 were agreed and duly signed by Marilyn Dean who acted as chair for that particular meeting. | ||
| 2. | Matters Arising | |
| The Board still seeks information and assurances on the administration of the UK Missions contributions which are being collected in by the end of October: what are the objects of the "trustees" of the money, a non-staff person from the MCoC to be on the committee of responsibility, who will receive any monies sent to India, etc.? ICCM Board Chairman to be consulted. | AF | |
| AGM 2008 - A new date to be found by SB shortly. | SB | |
| AGM 2009 - Date to be included in the Diary Meeting for 2009. | SB | |
| MD reported that a rail fare subsidy had been decided for disciples from Leicester to travel to SEW instead of hiring a coach as people wanted to attend on different days. | ||
| 3. | Shepherds Items | |
| SB is arranging the Joint Shepherd's & Trustee's Meeting 7th/8th November. It was decided that 2 couples should attend from the Leicester Leadership Team. Children may come but there is no specific provision for them. | SB | |
| Other events being considered are the Christmas meals at Leicester and Birmingham and a possible church holiday/retreat in 2009. | ||
| 4. | Finances | |
| MD presented the monthly spreadsheet to July 2008. It was noted that there is considerable income in the account for forthcoming events, which should not be counted as congregational giving. | ||
| P11D: MD reported that despite her inexperience in these matters, God has blessed the negotiations with a Dispensation for 2009 from HMRC. | ||
| AT reported that the stage of external inspection of our year-end accounts was at hand. We pray that this process can be carried out by Stewardship as usual. | ||
| SB presented the Finance report for the 20th Anniversary Service. All expenditure came within budget and the Board warmly thanked SB for all his work arranging and managing this successful event. | ||
| Minibus: In the light of substantial funds being required for MOT and insurance purposes and the somewhat slight use of the minibus, it was deemed no longer to be financially viable. Warner Baker to be asked to dispose of it. | SB | |
| 5. | Employment of Minister | |
| Staff Appraisal: Progress has been made on the early stages of this process. However, the final feedback stage is still outstanding due to huge pressures on the diaries of participants. | MD/AT/TF | |
| MD reported that a formal request for a Book Allowance had been made by TF. MD checked this idea with HMRC and if it became a personal allowance for the employees it would attract Income Tax. It was therefore decided that the Teaching Materials Budget be increased for this purpose in 2009. | ||
| Employment of an admin assistant: JO presented some ideas for the job description upon which he would like feedback in the next 2 weeks. It was noted that the budget may not stretch to a full-time person although there seemed to be enough work to do to keep someone occupied full time. It was suggested that we advertise our search for someone from within our own communion, MCoC, ICCM and overseas in the English-speaking churches. A pay scale of 22-25K x .6 was considered. | JO | |
| AF/TF Salary rises: The Board considered an email from AF and following considerable debate this request was granted with effect from 1st September 2008. JO to write a letter to the Flemings and MD to inform the payroll provider. It was agreed that the time had come for a salary scale to be considered. The current pay scales for teachers were tabled (no enhancements and outside London). The possibility of sharing the ICCM pay scale would be investigated. | JO | |
| 6. | Legal Matters | |
| JO presented a draft of the Compliance Sheet to be considered at the next meeting. He reported that he is also working on a Staff Handbook. | JO | |
| 7. | Any Other Business | |
| The Board was reluctant to support D. Sandström to go to the International Leadership Conference. It was felt that having visited a number of conferences and retreats recently, he needed to be devoting time to developing his practical ministry skills. | ||
| 8. | Date of Next Meeting | |
| The next Trustees Meeting will be held on 6th October 2008 |
Marilyn Dean
For Church Secretary