| ATTENDEES: | Scott Bryden, Marilyn Dean, Jimmy Ogunshakin (chair) and Andrew Torbet |
| IN ATTENDANCE: | Andy & Tammy Fleming, Andy Chapman |
| APOLOGIES: | none |
The meeting began at 6.30pm and opened with a prayer.
| Topic | Action | |
| 1. | Approval of Previous Minutes | |
| The Minutes from 6th October were agreed and duly signed by Marilyn Dean who acted as chair for that particular meeting. | ||
| 2. | Matters Arising | |
| Update on UK Missions Contribution arrangements. Contact has been made with the Indian church's Administrators who will distribute our Special Giving appropriately and report back. The portion to be used among the small UK churches is still to be allocated although the newly meeting church in Aberdeen was mentioned. | AF | |
| D Sandström's last payment date of 31st May 2009 is confirmed. It was agreed that a Staff Appraisal of the total time he was with us be conducted. | SB/AF | |
| Benevolence issue in Leicester has been written up in the customary fashion. And filed along with a card of thanks from the recipient. | ||
| 3. | Shepherds Items | |
| Matters arising from the recent Joint Shepherds and Trustees retreat were discussed
- Identify key people for budgetary coordination: Shepherds are asked to identify disciples for each budget heading e.g. KK, Teens etc. - Inform the church of how we are doing against budgets: The information will be communicated through disciples appointed in item above. - Propose an admin team of volunteers plus paid staff when available: A request for volunteers to appear in the Bulletin in the New Year. - New Trustees: Shepherds and Trustees are asked to be aware of disciples they think have the appropriate skills and suggest they speak to a local Trustee. - Purchase of a property: Though there may well be bargains about because of the country's financial crisis, we do not have the funds immediately available for a purchase. Nevertheless all are asked to be prayerful, fasting and vigilant for God to help us with a property/new location. |
SB/AT | |
| It was decided that any Shepherd, Trustee, FGL or member of the Leadership Team in Leicester may enrol online and attend the UK Leadership Retreat in January. The Board is prepared to pay the day rate for the Saturday and £20.00 per person towards the cost of travel - car sharing is encouraged. | ||
| Subsidies for the Teen and Pre-teen camps and Parent/Child retreats were discussed. The Trustees would like to hear suggestions for these from the Shepherds. Two possible options were raised: No subsidies for Parent/Child retreats but 50% subsidy for Teen and Pre-teen Camps or All events subsidised by 25%. However other possibilities may also be forthcoming and would be considered at the 2009 Budget Meeting. | SB | |
| Planning for a Church Holiday at Smallwood in Derbyshire in June 2009 is at an advanced stage. | SB | |
| It was decided that the Board did not have enough information about the finances of HOPEWorldwide UK to consider a request for finance from HOPEWorldwide Philadelphia. TF would investigate the level of giving from MCoC church members for a future meeting to see if our commitment to HOPE UK is sufficient. | TF | |
| Use of Conference calls - It is advised that the cheapest version be used wherever possible. There is to be no routine reimbursement. | ||
| 4. | Finances | |
| Monthly spreadsheet 2008 is presented. | ||
| There is a dispute with HMRC over a matter arising from the P11D issues. MD reported that a letter has been sent. | MD | |
| Proposal to reimburse the Chapmans for their DM course was agreed. | ||
| 5. | Employment of Staff | |
| The Employment of an admin assistant was discussed. A job description has been circulated and it was decided to consider both full-time and part-time applicants. Internal advertising to ours and our sister churches. | JO | |
| A Salary model based on the one currently in use in the ICCM churches will be discussed at the Budget Meeting. | MD | |
| The Employment of a Youth Ministry Couple from June 2009 was discussed. | ||
| 6. | Legal Matters | |
| Compliance Schedule - in progress. | JO | |
| Staff Handbook - in progress. | JO | |
| UK Border Agency Sponsoring Licence (Home Office Rule Change) JO advised that this must be done by April 2009. | JO | |
| Trustees Insurance - JO to obtain quotes for professional indemnity and Public Liability insurance (the latter a requirement of booking the Smallwood Holiday) | JO | |
| Prospect of converting (MCoC) to a Company Limited by Guarantee - item deferred | ||
| 7. | Any Other Business | |
| Ongoing dialogue with ICCM on co-operation between UK Churches - deferred | AF | |
| SB requested the 2007 CD Child Protection be circulated to all those working with our children. | SB | |
| The possibility of Seminars on personal financial management was raised. Check with Stewardship if their materials/services are available. | MD | |
| It was decided that the hire of suitable rooms for the Dynamic Marriage Seminars in both Leicester and Birmingham in 2009 be covered by church funds. | ||
| 8. | Date of Next Meeting | |
| The next Trustees Meeting will be the budget meeting on 15th December. |
Marilyn Dean
For Church Secretary