| ATTENDEES: | Brian Davis, Marilyn Dean and Andrew Torbet (chair) by video conference |
| IN ATTENDANCE: | Andy & Tammy Fleming, Judie Vasey (Administrator) |
| APOLOGIES: | None |
The meeting began at 7.20pm and opened with a prayer.
| Topic | Action | |
| 1. | Approval of Previous Minutes | |
| The Minutes from 20th August were presented and duly signed by Andy Torbet who acted as chair for that particular meeting. | ||
| 2. | Matters Arising | |
| There were no matters arising from previous minutes that are not covered elsewhere in these Minutes. | ||
| 3. | Shepherds Items | |
| (a) | Summer Campus Interns: The £1006.71 overspend has been met by the Flemings. | |
| (b) | UK churches coordination of support for smaller churches and destination of 50% of MCoC collections: The vision is for the Leicester church to have two full-time staff members and to encourage other disciples to move to Leicester to help build a strong church on the foundation already laid in the East Midlands. There is an ongoing dialogue between all parties concerned (the UK and Ireland churches, MCoC Trustees, the Leicester leadership group) to progress the plan. The Trustees reaffirmed their support and their request for the process to be open and transparent, for great communication and for unity. | AF/Trustees |
| (c) | Birmingham meeting venue update: The Sep/Oct/Nov LALC invoice £5863.53 was paid in Jan which immediately depleted the 2012 budget. readjust budget (AT), request recd today to book alternative venue in November/KK presentation/rehearsals. Budget 2010 was £25K, budget 2011 was £17910.32. | |
| 4. | Finances | (a) | New Finance Team: AT to speak with various members of the congregation with regard to this. (see Minutes 1 May). | AT |
| (b) | Leicester contribution to MCoC: work in progress, deferred to next meeting. (see Minutes 1 May)/ | MD |
| (c) | Budgets: | |
| AT presented a summary to July 2011 a few weeks ago. All present had found it most helpful and AT has agreed to produce the same quarterly. | AT | |
| UK Staff Meetings - 000502 - AF advised needs larger/smaller budget. AF to give Trustees an estimate, possible sum of 7 months prorated to 12 OR 7 months over 12. AF advised it is more them giving to the other UK staff but MCoC benefits. | AT | |
| Budgets for Student Ministry (10410) and Teen Ministry may be too small, AF to give a revised estimate. | AF | |
| (d) | Annual Report update: Stewardship has almost completed this and will present it to HMRC for the deadline of 31 October. | |
| (e) | Splitting Fleming's costs between Leicester and Birmingham: AF suggested that Leicester may wish to consider using the Manchester model of a consultancy fee as the time given to the Leicester contact couple is similar to that given to the Manchester couple. MD/Flemings to discuss this with Leicester Leadership Group at their next meeting. | Flemings/Leics Ldrs Grp/Trustees |
| 5. | Staff | (a) | Staff Appraisals update: |
| MD has met with the ladies involved in TF's appraisal and all will be meeting with Tammy on 14th October. | MD | |
| BD is due to meet with the men involved in AF's appraisal in the next week or so and all with Andy in the next couple of weeks | BD | |
| 6. | Legal Matters | (a) | Benevolence Policy: review of eligibility criteria and potential for compassionate gifts, work in progress. | AT |
| (b) | Child Protection Officer to replace AT, work in progress. | AT |
| 7. | General Trustee Items | (a) | Review of advantages and disadvantages of joining ICCM: the financial and spiritual balance. The Leicester Leadership Group has asked MD to have a look at this. A report will be given in the next couple of months. | MD |
| (b) | Historical reference note on the aspirations and intentions of the founding Trustees: work in progress. | AT |
| 8. | Any Other Business | (a) | Mileage Rate: the new mileage rate of 45p per mile will be adopted starting January 2012. |
| (b) | Website progress: It was agreed that a clearer domain name to Midlands Churches of Christ would be preferable for both congregations. AT to speak to Scott Wakefield and Michael Knowles with regard to this. | AT |
| (c) | New Bank: JV to obtain signatures and process. | JV |
| (d) | JV to look into process of Flemings becoming UK citizens. | JV |
| 9. | Date of Next Meeting | |
| The next Trustees Meeting will be held on Sunday 13th November at 6.30pm. |
Judie Vasey
Church Administrator